SYSTEM ARCHITECTURE
Built for Three Sets of Hands
Operators
- Inspect on any mobile device
- Photo capture for visual proof
- Draw-to-sign digital signature
- Live status gate for safety
- Offline sync for no signal areas
- View last 7 days of checks
Site Administrators
- Searchable submissions by rego
- Filter by operator or status
- Instant alerts on grounded vehicles
- Sign off A & B faults instantly
- Invite operators via QR code
- Export and email PDF reports
Multi-Site Owners
- Fleet overview across sites
- Link a site by QR code
- Per-site activity tracking
- Drill into inspection records
- Daily digest of grounded vehicles
- Full audit trail for compliance
Under the Hood
01
Timestamped Records
Every inspection is logged with precise GPS and timestamp data, creating a verifiable digital paper trail for every operator and supervisor.
02
Photo Evidence
Visual documentation of every item is captured directly on the operator's phone, providing clear, searchable evidence of vehicle condition.
03
Audit Trails
Full visibility into fleet activity, including who inspected, when, and the status of each vehicle across all sites and operators.
04
Journey Management
Automated prompts for trips exceeding 50km, ensuring operators don't miss critical pre-start checks during extended operations.
05
Off-Checklist Faults
A dedicated entry for faults not listed on the standard checklist, allowing for immediate operator notes and supervisor review.
06
Bus/After-Each-Run
Automated prompts for post-operation routines, ensuring all maintenance tasks are completed before the vehicle is parked.